Vacancy: Office Administrator at Knock Counselling Centre

Office Administrator at Knock Counselling Centre

The Vacancy:

Applications are invited for the role of Office Administrator at Knock Counselling Centre.

The Role:

• Liaising with as well as meeting and greeting clients.
• Dealing with all communications and queries with dignity, respect and confidentiality at all times.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Diary Management – coordinating and managing appointments and meetings
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• The maintenance and upkeep of a filing system for all incoming and outgoing correspondence.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities and equipment.
• Performing other relevant duties when needed.

Role Requirements:

• High school diploma or a bachelor’s degree in business, administration, or a related field.
• 3 or more years’ office administration experience.
• Strong computer skills, specifically in Word, Excel, Powerpoint and Outlook.
• Must be comfortable with handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.

Profile Requirements:

• Meticulous with a strong attention to detail.
• Excellent telephone manner.
• Flexible and pro-active attitude.

This is a permanent position and candidates must be willing to work a minimum of 35 hours per week Monday to Friday.  Additionally, the role requires Garda Vetting prior to commencement.

Please send your Cover Letter and CV by e-mail to hrdepartment@knockshrine.ie.

The closing date for receipt of applications for this position is Friday 6th October, 2023.